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Tuesday, December 04, 2012

Program Assistant for Programs

Institute for Reproductive Health

Position Summary

The Georgetown University Institute for Reproductive Health (IRH) addresses global reproductive health and family planning issues through a research-to-practice agenda. Our emphasis is on fertility awareness-based methods of family planning; strategies for developing equitable gender norms for youth; and improving the quality of HIV/AIDS services by reducing stigma and discrimination. Cross-cutting themes in the Institute’s work include network and system strengthening, scale up of innovations and incorporating gender perspectives in reproductive health. The Institute partners with a wide range of organizations both globally and in the countries in which we work, conducts research, builds capacity, and provides technical assistance to public and private-sector organizations in lower and middle-income countries and the U.S.

The Program Assistant provides critical administrative support to country teams and country program staff, including preparation, editing, and finalization of documents, literature reviews, in-house translations (English to French and vice versa), processing requests for consultant and other procurement contracts to ensure timely delivery and payment of invoices, management of staff travel to/from Washington, DC. She/he also provides administrative support (documents and translations) to several technical teams at headquarters. She/he also conducts initial review of financial reports and follows up with field officers as an additional responsibility. The Program Assistant will work with teams involved in program development and oversight and, if interested, will have opportunities to contribute programmatically to such activities.

Essential functions

  • Assist country teams and team leaders to develop guiding documents, including annual budgets and work plans, multi-year scaling up plans, event timelines, advocacy and other materials, and monitor plan implementation and related expenses.
  • Assist country programs in developing and administering contracts, technical and financial reports, and other documents for training, service delivery, and research activities. Plan travel for IRH Washington and field staff.
  • Provide general administrative and logistical support to project teams, including setting up meetings, note taking, maintaining program files (both electronic and hard copies), and improve program oversight systems that will allow cross-comparisons across all programs.
  • Provide technical support to program portfolio, working with other Program Officers and senior staff to develop presentations and other documents,
    • Translate internal IRH documents from English to French and French to English, as required. Work with consultants to translated documents for external audiences, including administering contracts and reviewing translations to ensure accuracy and completeness.
  • .Assist Principal Investigators and Program Officers to submit and track Institutional Review Board applications.
  • Respond to ad hoc requests to participate in different ventures. Activities may include working with research staff to edit research protocols and instruments, conducting literature reviews, supporting special initiatives, working with program staff to create PowerPoint presentations, and helping finalize annual reports to donors.

Qualifications

Education

  • Bachelor’s degree required, with demonstrated interest and commitment to international development, especially in the area of reproductive health.

Experience

  • Experience working in an NGO or academic office setting required
  • Experience living and working in a developing country setting highly desirable
  • One to two years working on international development projects desirable.
  • Familiarity with USAID programs and the international donor community a plus.

Skills

  • High level of proficiency (level 4) in spoken and written French required
  • Ability to coordinate and handle multiple priorities and input from several people
  • Ability to work effectively in team settings and with technical and administrative staff and consultants to maximize smooth program implementation
  • Demonstrated oral and written business communication skills
  • Self-starter with excellent organizational skills and attention to detail
  • Ability to review financial documents and reconcile with budget
  • Skilled in Microsoft Office applications required; excellent proficiency in Word, Excel, PowerPoint or Prezi and use of Google applications (e.g. Google docs/sites).
  • Skilled in utilizing social media, websites, and blogs to promote organizational mission

Travel

  • Travel to domestic and international locations up to 5% of time may be necessary.

This position will be hired through a sub agreement with Development International, Inc. Development International is an equal opportunity employer.

Send resume and cover letter to irhresumes@gmail.com. No phone calls, please.

TAGS:jobs
  • Managing Partners

    William Davidson Institute
  • Sponsoring Partner

    Citi Foundation
  • Content Partners

    IADB
  • Content Partners

    MercyCorps

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