Director of Finance and Administration

Organization
Miller Center for Social Entrepreneurship
Deadline for Applications
10/15/2015
Contact Information
For a complete job description and an opportunity to apply, please visit:https://jobs.scu.edu/postings/3399

Duties and Responsibilities

1. Financial Management (50 %)

  • Leads budget planning and manages the Center’s budget in consultation with Executive Director.
  • Supervises all financial activities including preparing quarterly and annual budget reports.
  • Monitors fiscal activities to ensure program expenditures are within budget, including endowed gift and external grant funds.
  • Consults with and advises individual program directors regarding revenues and expenses for their programs.
  • Processes all payments, invoices, and reimbursement requests.
  • Prepares and administers all contracts, Center-funded faculty research grants, and external grant budgets.
  • Ensures compliance with the University’s financial policies and procedures.
  • Consults with University attorney and risk management director to ensure contract compliance with University guidelines and regulations.

2. Human Resources Management (30 %)

  • Schedules and coordinates performance planning for all staff.
  • Researches and prepares position descriptions; prepares and submits HR-related documents and forms for both staff and students.
  • Researches, prepares analyses, and makes recommendations to the Executive Director on human resources needs within the Center.
  • Manages the hiring process for new employees, from recruiting through hiring and onboarding.
  • Represents the Center to the University’s HR department.
  • Ensures that the Center is in compliance with University’s HR policies and procedures.
  • Consults with Provost’s office on employment and payment matters.
  • Plans and directs staff training of student workers.
  • Sets performance goals and conducts performance evaluations for any direct reports.

3. Center Administration (15 %)

  • Analyzes administrative needs of Center, recommends appropriate staffing and tools.
  • Participates in the planning and execution of Center events as needed.
  • Ensures that administrative needs of Center staff are satisfied on a timely basis.
  • Supervises administrative staff, including regular staff and student workers, as appropriate.

4. Facilities Management (5%)

  • Researches, prepares analyses, and makes recommendations to the Executive Director on space allocation needs within the Center, and oversees facility issues.
  • Manages the Center’s facilities and infrastructure.

Qualifications

  • Bachelor’s degree required; degree in Business Management or Accounting preferred.
  • Eight to ten years’ experience in administration and financial management. Experience with Peoplesoft financials a plus.
  • An interest in and experience with social entrepreneurship a definite plus.
  • Expertise in Microsoft Word, Excel and PowerPoint; familiarity with Google tools a plus.
  • Ability to organize projects from inception to completion and manage staff and workflow within and across multiple tasks and projects
  • Strong organizational skills and demonstrated ability to prioritize and manage multiple projects simultaneously in a fast paced, dynamic team environment.