Events Coordinator

Organization
MIT Solve
Location
Cambridge, MA
Job Type
Full-time
Deadline for Applications
02/03/2022
How to Apply
To apply: Please visit web.mit.edu/jobs, reference #20165-6. No phone calls or recruiters, please.
Where to Apply
https://solve.mit.edu/careers/events-coordinator-remote-cambridge-ma
Tags
Full-time

Description:
Solve is an initiative of the Massachusetts Institute of Technology (MIT) with a mission to solve world challenges. Solve is a marketplace for social impact innovation. Through open innovation Challenges, Solve finds incredible tech-based social entrepreneurs all around the world. Solve then brings together MIT’s innovation ecosystem and a community of Members to fund and support these entrepreneurs to help them drive lasting, transformational impact.

Joining the Solve team offers a unique opportunity to be part of a passionate and entrepreneurial team, and work at the heart of innovation in a thriving inclusive environment. At Solve, we drive innovation to solve world challenges and support social entrepreneurs and social impact leaders in advancing their work.

Position Overview:
MIT Solve is seeking a Coordinator to be a key member of our Events team. The Events Coordinator will play a crucial role in supporting all content, production, and operation aspects of Solve’s flagship events. They will contribute to delivering outstanding multi-day flagship events bringing together hundreds of the foremost social impact leaders – Solve at MIT, Solve Challenge Finals, the Indigenous Innovators Summit, the Solv[ED] Solutions Summit, and more. They will deliver world-class in-person and virtual global events, to further build and engage Solve’s diverse community of impact leaders.

Principal Responsibilities:
– Manage events on Solve’s website and on digital event platforms (e.g. Hopin, Zoom webinars, and other platforms as needed), in order to provide seamless event experiences for Solve’s global audiences.
– Speaker logistics: oversee all speaker logistics for Solve’s flagship in-person and virtual events, including managing timelines, speaker outreach in collaboration with relevant team members, and coordination of all event processes for speakers, including on-going communication, in support of speakers’ successful participation and overall positive experience at a Solve event.
– Content and speaker research: in collaboration with Solve’s Content Producer, provide research and vetting of speakers, and prepare all briefing documents and speaker questions, adhering to a high-quality and pre-determined timelines.
– Develop and maintain the Master Production Schedule, by producing a minute-by-minute overview of event production for Solve’s flagship events.
– Run cohesive and strategic processes around invitation and communication with attendees pre-, during and post-event, including invitation, registration, virtual event platforms, and surveys, liaising with relevant staff at Solve based on key relationships.
– Plan and support the facilitation of cross-team meetings related to events, such as Solve event Speaker Review Meetings, staffing meetings, and Master Production Schedule review meetings.
– Maintain relevant Solve event speaker records in Salesforce; evaluate and report on relevant data.
– Contribute to broader event-related activities, including event software and platform updates, event logistics emails, registration, attendee management, and data cleaning.
– Generate collateral using brand guidelines, and provide design support for collateral production as needed.
– Support the Events team in a variety of capacities, including managing the Solve Help Desk around events, invoices, and tracking expenses as needed.
– Support Solve’s Events Program Lead on other ad-hoc projects, as needed.

Requirements:
– Minimum 2 years of work experience in related area including project management or events.
– Able to plan work efficiently to meet deadlines in a fast-paced environment.
– Flexible, able to work independently and take initiative.
– Strong attention to detail.
– Bachelor’s degree.

Additional Information

As an MIT Solve employee, you are eligible for a number of benefits, perks, and discounts, including:

– $50/month cell phone bill reimbursement
– Transportation: Free, unlimited subway and local bus use, and subsidies for MBTA station parking and the commuter rail; Subsidized annual BlueBikes membership ($40, regularly $99); MIT Bicycle Commuter Reimbursement Program (up to $300/year)
– Free access: Institute of Contemporary Art, Museum of Fine Arts, Isabella Stewart Gardner Museum, and more
– Tuition assistance: Up to $5,250 per calendar year for eligible employees
– Time Off: 12 paid holidays and special Institute holidays (including Juneteeth and Patriots’ Day). 3 weeks of paid vacation your first year; 4 weeks after your first year
– Retirement: MIT Pension Plan with full vesting after 3 years; MIT will match up to 5% of your pay in contributions to the 401(k) Plan
Healthcare: comprehensive healthcare coverage, including fitness reimbursements through enrollment in an MIT medical plan and a number of free counseling sessions through MIT MyLife Services

MIT Solve is committed to inclusion and diversity to build a team that represents a variety of backgrounds, perspectives, and skills. The more diverse our team is, the better we can achieve our mission of solving world challenges.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.