Executive Assistant

Digital Green
Remote, US-based (in California, Nevada, Kansas, Washington D.C., Washington State, Pennsylvania, Virginia, Maryland, or Texas)
Job Type
Deadline for Applications
How to Apply
Where to Apply
Full-time, Remote

About Digital Green

Digital Green is a global development organization that empowers smallholder farmers to lift themselves out of poverty by harnessing the collective power of technology and grassroots-level partnerships. We join forces with governments, private agencies and, most importantly, rural communities themselves to co-create digital solutions that are of the community and for the community. When farmers have the tools they need to connect with one another, they’re far more likely to apply what they’ve learned on their farms and in their households–improving their own livelihoods and those of others in their community, in a manner that’s nutrition-sensitive, climate-resilient, and inclusive.

So far, Digital Green has reached 2.5 million rural community members across over 8,000 villages in India, Ethiopia, Afghanistan, Ghana, Niger and Tanzania. Collaborating with over 20 partners, Digital Green has helped facilitate the production and dissemination of over 7,000 localized videos in 50 languages. In addition to this, through our online training courseware, we have trained 17,000 frontline workers, 7,000 of whom have been trained through mobile applications. Digital Green operates from offices in San Francisco, New Delhi, Addis Ababa and Washington, DC. Digital Green is a 501(c)(3) nonprofit organization in the US. For more information, please visit Digital Green’s website: www.digitalgreen.org.

Digital Green is entering an exciting phase of development as it expands its activities to additional countries in Asia and Africa. As part of this expansion, Digital Green is building a small team of exceptional individuals with a passion for finding solutions to pressing development problems, a curiosity about complex issues facing the world’s poor, and a drive to tell our story. This is an exciting opportunity to join Digital Green’s new and growing team, supporting our ongoing programs, country expansion and start-up operations.

Job Summary

We are seeking a talented professional with strong logistics and administrative skills to join the Digital Green team as an Executive Assistant. This dynamic position would be responsible for providing comprehensive support to the Executive Director, Global Leadership Group, Board of Directors, and the organization’s overall operations. As the primary point of contact for all executive matters, the Executive Assistant would assist in implementing key projects and acting as liaison for our Board of Directors.

The Executive Assistant’s primary responsibilities focus on providing high-level administrative support by scheduling, coordinating travel, and handling information requests for the Global Leadership Group, and serving as liaison to the Board of Directors. The Executive Assistant will report to the Director, Operations & Org Effectiveness, and will work in close collaboration with the Operations team to best support the organization.

This position will be based in the US but is remote and the individual may be based out of the following states:  California, Nevada, Kansas, Washington D.C., Washington State, Pennsylvania, Virginia, Maryland, or Texas.

Key Responsibilities

US-Based Executive Team Support (Executive Director and VP, Strategy & Partnerships)

Schedule all internal and external meetings which includes preparing any materials, attending meetings as necessary, and coordinating strategic follow-up as required.

Arrange & manage all domestic and international travel and lodging (including booking air, hotel, and ground transportation). Serve as key point of contact for US travel agency.

Track and manage receipts, reconcile expenses, and complete expense reports in a timely manner

Support executives in contracts and procurement, as requested

Support efficient running of the Global Leadership Group by managing group meeting schedules, support with travel coordination (as needed) and any system support for the group

Internal Communications Support

Coordinate monthly all-team calls. This includes scheduling calls, and providing support to plan agendas, prepare materials, and coordinate follow-up as needed.

Manage monthly internal newsletter. This includes sourcing material, writing, layout, and editing.

Serve as a Board Liaison

Serve as liaison to the Digital Green Board of Directors, which includes meeting scheduling, preparing meeting agendas and supporting materials for distributions, ensuring timely distribution of materials, taking minutes, and supporting the board with meeting, travel, and other arrangements.

Broader Operations Support

Prepare and manage contracts,

Manage calendar of key compliance activities for US office including insurance renewals, CA state and city registration updates, and supporting VP, Internal Operations with other related tasks as they may arise.

Provide required documentation to country offices and ensure overall document maintenance.

Manage logistics for in-person US team meeting and retreats

Purchase supplies for US team, setup virtual mailbox and ensure mail gets directed appropriately

Manage Ops-related credit card receipts and subscriptions

Other duties as assigned.

Qualifications and Experiences

An excellent candidate will have several capabilities. They will exhibit the following:

At least 5 years in an environment assisting high-level executives

Ability to conduct administrative and managerial duties with superior judgment, professionalism, poise, the highest level of confidentiality, and assertiveness

Proficiency in use of computer programs: Microsoft Office (Word, Excel, PowerPoint, SharePoint, Outlook), Google Suite, Box and ability to learn new systems quickly.

Excellent oral and written communications including strong editing skills

Highly organized, efficient, and detail-oriented

Ability to thrive in a fast-paced environment and juggle many competing priorities

Ability to assess problem situations, identify causes, and generate solutions and recommendations to resolve (or anticipate!) problems

A collaborative team player with great initiative as well as an ability to work independently

Experience or interest in working in a global organization (and willingness to work outside of normal business hours to communicate with teams in India & Ethiopia)

Alignment with Digital Green’s mission and values