Executive Assistant to the CEO/CPOO

Organization
Global Impact Investing Network
Location
New York City, New York
Job Type
Full-time
Deadline for Applications
02/29/2024
How to Apply
Email cover letter and CV to Human Resources at hr@thegiin.org. State “Executive Assistant to the Executive Office_ First Name Last Name” in the subject line of your email. Please indicate where you saw the job posting in your cover letter.
Where to Apply
https://jobs.thegiin.org/job/6510/executive-assistant-to-the-ceo/cpoo/
Tags
Full-time

About the Job
The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Chief Executive Officer (CEO) and Chief Programs and Operating Officer (CPOO).They will manage schedules and calendars, being proactive and prioritizing on behalf of the Executive Office. They will make decisions and advise others based on knowledge of each executive’s preferences. They will book travel, schedule meetings, host guests, keep track of expenses, organize meetings and events, support key relationships, and generally ensure that our executive team members have what they need to advance our mission and serve internal and external stakeholders.

In addition, the Executive Assistant will have the ability to work independently on special projects as needed, from conception to completion

Responsibilities include:

• Provide general administrative support, including managing calendars and correspondence, editing and drafting documents, compiling and submitting expense reports, preparing agendas and minutes as directed, and others as needed.

• Prepare or edit professional business documents including memos, letters, power point templates, contracts, and emails.

• Plan, coordinate, and ensure the CEO and CPOO’s schedules are followed and respected. Keep the CEO and CPOO informed of upcoming commitments and responsibilities, following up appropriately.

• Accurately record and maintain minutes during Board of Directors meetings, ensuring accuracy and confidentiality.

• Maintain high standards of professionalism and decorum, ensuring that all interactions and communications reflect the Executive Office’s expectations.

• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Office, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, and/or response.

• Successfully complete critical deliverables and execute on a variety of special projects that facilitate the Executive Office’s ability to effectively lead the organization.

• Prioritize conflicting needs; handle matters expeditiously and proactively, and take projects to successful completion, often with deadline pressures.

• Provide support to build relationships crucial to the success of the organization; communicate directly, and on behalf of the Executive Office, with important stakeholders including donors, staff, the Board of Directors, and others.

• Support good data hygiene and knowledge management through data entry, filing, and organization.

• Other duties as needed

Candidate Profile:

The Executive Assistant must be an empathetic, resourceful, and highly responsible individual with a high degree of professionalism, and a flexible and collaborative spirit. In addition, they must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community oriented.

The ideal candidate will have had experience in a support role within a fast-paced environment, be able to exercise good judgment in a variety of situations and maintain a realistic balance among multiple priorities, work well under pressure, be able to work and solve problems with little direction, and handle a wide variety of activities and confidential matters with discretion.

They must be personable, with excellent organizational skills, multitasking abilities, and attention to detail. The Executive Assistant will report to the CPOO.

Qualifications
• Three to five years of past experience providing direct administrative support to C-Level executives.

• Associate’s Degree or higher is preferred.

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, external partners, donors, and staff members at all levels.

• Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

• Excellent written and verbal skills.

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Entrepreneurial style with an enthusiasm for working in a fast-paced environment.

• Forward looking thinker who proactively seeks opportunities and proposes solutions to problems.

• Problem solving orientation and enthusiasm to design new solutions that proactively seeks opportunities and proposes solutions to problems.

• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

• High comfort-level with new software and technology.

• Familiarity with Salesforce is a plus.

• Proven ability to collaborate work independently as well as with a team.

• Exceptional judgment.

• Natural curiosity and a willingness to learn new skills.

• Valid U.S. work authorization that does not require employer sponsorship.

• Alignment in thought and action with GIIN’s values: https://thegiin.org/values-and-guiding-principles

•Commitment to racial equity and social justice. Successful candidates will recognize the role of race, income, age, gender, immigration status, and other identities in equity disparities. They will recognize how their own identities impact their work; they will welcome, reflect on, and act on feedback with an eye toward continuous learning about race, ability, and other types of diversity.

Additional Information

The GIIN is committed to pay equity. The salary range for this role is between $51,000-$69,000, with exact salary depending on experience, with an excellent benefits package.

We aim to offer competitive salaries and benefits and are committed to equity, trust, and transparency in compensation. Basing compensation on someone’s willingness and ability to negotiate or on their prior salary leads to wide inequities and bias in how people are paid, particularly for groups experiencing historical oppression. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits.

We determine the best possible salary offer based on relevant experience and extent to which candidates demonstrate the competencies for the role during the entire hiring process. The GIIN also uses our annual performance evaluation process at the end of each year to determine raises and promotions.