Executive Office, Operations Associate

Organization
Root Capital
Deadline for Applications
11/07/2015
Contact Information
Contact: Liz KarageorgosHR Operations Associatejobs+executiveoffice@rootcapital.org

Responsibilities

1. Executive Office Support and Strategy

a. Attend daily check-in meetings with CEO and Manager to determine administrative and organizational support priorities

b. Maintain an efficient flow of communication to and from the Executive Office, often acting as first point of contact for internal and external inquiries and redirecting as appropriate

c. Help to manage and maintain complex network of CEO contacts and stakeholders, including donors, investors, staff (domestic and global), and members of the Board of Directors

d. Ensure CEO effectiveness by assisting in prioritization and determining when his attention is and is not needed

2. CEO Communications and Correspondence

a. Screen and evaluate incoming and outgoing CEO correspondence (email, mail, and phone) to ensure the CEO maintains highest levels of productivity

b. Act as first filter of CEO email, delegating, redirecting, and/or composing responses where appropriate

c. Assist in sourcing and creating content for CEO social media accounts

3. CEO Schedule Management

a. Manage complex CEO calendar of internal and external meetings

b. Optimize regular meeting schedule of direct reports and other internal staff

c. Evaluate and gate-keep individual meeting requests, delegating to other team members when appropriate

d. Anticipates CEO needs, sourcing and providing necessary background materials, meeting information and necessary documents for scheduled appointments and ensuring follow up on action items, logging meeting notes when needed

4. CEO Event Preparation and Travel Arrangements

a. Organize and book all local, domestic, and international travel for CEO, including air and ground transportation, hotel reservations and visas

b. Coordinate CEO logistics for speaking events and conferences

c. Prepare itineraries and advance materials for CEO travel and event commitments

d. Follow up to ensure smooth and complete processing of all travel-related expenses

5. Additional Responsibilities

a. Maintain CEO file organization (hard and electronic files)

b. Process high volume of CEO expenses in a timely and efficient manager

c. Update contact records across all CEO platforms (Salesforce, Google, phone)

d. Manage Executive Office supplies and equipment, including computers and mobile devices

e. Assist Executive Team with travel and expense needs where appropriate

Qualifications and Experience

· Bachelor’s degree

· 1-3 years professional experience in office administration or executive support, preferably in development, impact investing, or international development

· Technical skills: MS Office platform – Word, Excel, Powerpoint (required); Google platforms – email, calendar, contacts, file management (strongly preferred); Salesforce (preferred); Web Ex (preferred), social media in professional setting (preferred)

· Exceptional attention to detail and organizational abilities and proven ability to work under pressure, multi-task, and adapt to a dynamically changing environment

· Excellent writing and editing skills, primarily for email communication; must be an effective communicator with demonstrated ability to interact appropriately with various audiences

· Must be able to maintain absolute confidentiality and discretion

· Languages: Spanish and/or French proficiency preferred

· Demonstrated ability to balance between working collaboratively, taking direction, and taking initiative

· Enthusiasm for working in a fast-paced, multi-cultural environment

· Positive attitude, upbeat personality, and a sense of humor are encouraged!

· Passion for Root Capital’s work and the areas of agricultural finance, impact investing, and international development

Applications including a resume and cover letter describing your interest, qualifications, language abilities, salary requirements, and how you learned of the position should be sent to: jobs+executiveoffice@rootcapital.org Please type “Executive Office” followed by your name (Last, First) as the subject line of your email (e.g. “Executive Office – Allston, Danielle”). Finalist candidates will be required to provide at least three work-related references.