Facilities & Operations Coordinator

Organization
U.S. Funds for UNICEF
Deadline for Applications
10/30/2015
Contact Information
To Apply- Please Apply Online at: http://chc.tbe.taleo.net/chc01/ats/careers/requisition.jsp?org=UNICEFUSA&cws=1&rid=628

Facilities & Operations Coordinator

Reporting to the Facilities & Operations Manager, the Facilities & Operations Coordinator will support the needs and priorities of the organization by providing facilities, housekeeping and general office administration/operations services and meeting room set up.

Key Responsibilities/Outcomes (include but are not limited to):

– Oversees eight (8) meeting rooms owned by the USF as well as the Meeting Room Planner schedule.

– Operates and maintains conference room equipment including telephones, projectors, touch panel a/v controls, webcams, HVAC settings and computers.

– Sets up conference room tables and chairs based on meeting host requests. Restores furniture to default configuration and turns off equipment at the close of meetings.

– Reserves, launches and troubleshoots WebEx sessions.

– Coordinates with IT department to troubleshoot computer issues.

– Places catering orders and sets-up food before meetings. Create and manage accounts with local restaurants.

– Communicates with meeting hosts regarding meeting details including table/chair arrangement, catering, audio/visual needs, safety instructions, visitor passes and other special requests.

– Liaises with building management and security staff regarding building procedures.

– Navigates an online department help desk ticketing system to manage and handle inquiries.

– Maintains the cleanliness of all meeting rooms including floors, furniture, walls, glass panels and counters.

– Monitors & replenishes supplies in the pantry & copier areas throughout the day; performs light cleaning as needed.

– Weekly cleaning of pantry refrigerators.

– Organizes stockroom and replenish supplies as needed.

– Handles department invoices by preparing check requests daily.

Secondary Responsibilities (as requested):

– Assists in the mail room as needed, including:

– Shipping and receiving

– Document binding

– Mail processing

Qualifications:

– High School diploma or the equivalent; undergraduate degree preferred

– Minimum two years of housekeeping and office services experience, preferably in a mid- to large size professional office environment

– Must demonstrate excellent interpersonal, verbal, and written communications skills

– Must have the ability to interact with others inside and outside of the organization in a polite and respectful, yet assertive manner

– Proven ability to handle multiple tasks simultaneously with great attention to detail

– Strong team-orientation and organizational skills

– Proven ability to demonstrate initiative and be proactive

– Strong proficiency in Microsoft Office

– Ability to lift up to 50 lbs.

– Ability to work a flexible schedule that includes evening and weekend commitments when needed

Must possess current and valid US Work Authorization and be eligible to work for any US employer without sponsorship.

Due to the high volume of applications received, only those selected for an interview will be contacted.

The U. S. Fund for UNICEF is an Equal Opportunity Employer committed to a diverse workforce.