NextBillion - An Initiative of the William Davidson Institute at the University of Michigan

In conjunction with the Associate Director, HR, act as liaison for staff and vendors answering benefit questions, payroll questions, handling other issues that arise.

Recruitment Support
• Responsible for the job announcements process by posting vacant positions on the GIIN website and recommended external job boards.
• Regularly maintain recruitment tracker(s) to ensure we have reliable data on status of open roles.
• Support the implementation of the GIIN’s Applicant Tracking System “ATS” and manage the system once implemented.
• Support the hiring process, including communicating with candidates and recruiters, providing direct support to hiring managers, and others as needed.
• Set up employment background screenings with third-party background screening vendor, and troubleshoot any issues that may arise to ensure a timely, seamless hiring process for hiring managers and candidates.

Onboarding
• Lead employee onboarding duties, including preparing new hire documents, verification of employment authorization through E-Verify and other compliance methods, coordinate with the Operations Team and Roundtable Technology, ensuring IT setup, assembling new hire gifts and coordinating new hire announcements.
• Maintain engagement with prospective new hires by communicating periodically with them prior to their start date.
• Coordinate timely and accurate onboarding of new employees with IT team.
• Ensure proper verification of employment authorization utilizing E-Verify and confirming the authenticity of documentation provided by new hires.
• Ensure proper registration of new hires on the Insperity platform.
• Ensure all new hire compliance requirements are met.
• Walk new hires through benefits enrollment, time and attendance set up, etc.

General Administrative Duties
• Own all administrative aspects of the HR function, including drafting routine communications, generating HR reports to help deliver key data insights for strategic decision-making.
• Provide ongoing support to HR and Finance on employee timekeeping and payroll matters.
• Assist employee with employment verifications.
• Maintain organized HR and I-9 digital files.
• Respond to first-level HR-related inquiries from employees and direct more complex HR matters to the Associate Director, HR
• Proactively suggest process improvement to enhance the efficiency of HR admin processes.

Location: This position will be based in our New York City office with significant remote work flexibility offered through the GIIN’s hybrid in-person/remote work model. Candidates must possess valid authorization to work in the United States that does not require employment visa sponsorship.

Compensation: The GIIN is committed to pay equity. The salary range for this role is between $48,000-$60,000, with the exact salary depending on experience, with an excellent benefits package.

We aim to offer competitive salaries and benefits and are committed to equity, trust, and transparency in compensation. Basing compensation on someone’s willingness and ability to negotiate or on their prior salary leads to wide inequities and bias in how people are paid, particularly for groups experiencing historical oppression. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits.

We determine the best possible salary offer based on relevant experience and the extent to which candidates demonstrate the competencies for the role during the entire hiring process. The GIIN also uses our annual performance evaluation process at the end of each year to determine raises and promotions.

Qualifications
Required qualifications, skills and abilities:
• Ability to handle confidential information with the utmost discretion.
• Ability to work under pressure and interact with people of all backgrounds with tact, courtesy, and diplomacy.
• Strong attention to detail.
• Ability to meet deadlines, prioritize assignments, and juggle multiple, competing priorities simultaneously.
• Proactive communicator who identifies problems, communicates them, and takes the initiative to solve them.
• Strong written and verbal communication skills.
• Able to demonstrate the highest level of customer service and response to GIIN stakeholders.
• Experience with and/or aptitude for technology solutions and databases, such as Salesforce, Zoom, Asana, Dropbox, MailChimp, HRIS etc.
• Proficient use of computer software applications, such as Microsoft Word, Excel, Outlook, and PowerPoint.
• Team-orientation, with the ability to work both collaboratively and independently.
• Ability to function in a fast-paced environment.
• Highly responsible, collaborative, resourceful and flexible
• Highly creative with a passion and interest in systems-building that results in increased efficiencies/process improvements.
• Commitment to equity and justice. Successful candidates will be aware that race, income, age, immigration status, sexual orientation, gender and gender expression, and other identities can play, and have historically played, a role in equity disparities, including within organizations. Successful candidates will be committed to continuous learning about diversity, equity, and inclusion and how to manifest these principles in the workplace.
• Aligned in thought and action with GIIN’s values: https://thegiin.org/values-and-guiding-principles

Education and Experience
• Associate’s degree required; Bachelor’s degree preferred, (business or human resources management or related field a plus) with 1-3 years’ work experience in an office setting, demonstrating exceptional administrative, organizational abilities.
• Experience supporting an HR department is highly desired, but not required.

To apply
Email cover letter and CV to Human Resources at hr@thegiin.org. State “HR Associate_ First Name Last Name” in the subject line of your email. Please indicate where you saw the job posting in your cover letter.

No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.

Note:

Candidates should be aware that all NYC-based staff must provide proof of vaccination against the COVID-19 virus, unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by GIIN Human Resources.