Manager, Executive Office

Organization
Root Capital
Deadline for Applications
07/11/2015
Contact Information
Contact: Liz KarageorgosHR Operations Associatejobs+mgroffice@rootcapital.orgPlease type “Mgr EO” followed by your name (Last, First) as the subject line of your email (e.g. “Mgr EO ”– Marrero, Marc”). Finalist candidates will be required to provide at least three work-related references.

Responsibilities

1.        CEO Relationship Management – 25%

a.        In coordination with corresponding departments, proactively support the CEO manage relationships with key stakeholder segments

                                                                i.      Board of Directors

                                                               ii.      Investors and Donors

                                                              iii.      Cambridge and Global Staff

                                                             iv.      Value Chain Partners

                                                              v.      Lending Clients

                                                             vi.      Peers and Practitioners

b.        Ensure that the CEO remains informed of prioritized projects and relationship management of key external stakeholders, and remains involved in strategic discussions or decisions as appropriate

c.        Track meeting agendas, decisions, updates, notes, and follow-up items

d.        In certain projects, meet with department representatives to report on progress, priorities, and/or set action items.

e.        Annual Performance Reviews

                                                                i.      Help CEO in tracking his progress of annual objectives

                                                               ii.      Coordinate annual Board of Directors’ review of CEO

                                                              iii.      Coordinate annual performance review of direct reports by CEO

f.         Participate in organization-wide events, department meetings, or working groups

 

2.        CEO Correspondence (external and internal) – 30%

a.        Compose and/or edit external and internal correspondence from CEO

b.        Manage and respond to requests for CEO meetings, events, interviews, partnerships, etc. in coordination with relevant departments; delegating where appropriate

 

3.        CEO Meeting Preparation – 15%

a.        Organize agendas and conduct research in preparation for external meetings

b.        Capture and execute follow up items after internal and external meetings

 

4.        Executive Team Coordination – 10%

a.        Schedule regular Executive Team meetings, source agenda topics, review and refine agenda with CEO, obtain meeting materials for distribution and presentation, prepare meeting room, keep meeting minutes

b.        Ensure follow-up to action items

 

5.        Supervise Executive Office Associate – 10%

a.        Mange and coach the Executive Office Associate in developing an annual work plan, adjusting priorities, and successfully performing his/her duties

b.        Conduct weekly check-in meetings and quarterly extended feedback sessions

 

6.        Board of Directors Executive Liaison – 5%

a.        Provide support to CEO in managing relationships with Board Directors

                                                                i.      Schedule regular meetings, phone calls

                                                               ii.      Draft correspondence

                                                              iii.      Board development

b.        Help Board operations staff plan Board meetings, in conjunction with the CEO and Executive Team

c.        Help CEO track Board Director prospects (“Board Pipeline) and Governance items

 

7.        General Support – 5%

a.        Implement CEO scheduling and travel priorities with the Executive Office Associate

b.        Prepare and manage Executive Office budget

c.        Identify opportunities for service improvements with the Executive Office, including researching and recommending new tools for organization and efficiency

d.        Field inquiries and/or meet with individuals seeking networking opportunities within Root Capital

Qualifications and Experience

·         Bachelor’s degree with at least 5 years of relevant experience, or master’s degree with at least 3 years of relevant experience

·         Prior work experience in a management capacity or coordination role, preferably in the international development, impact investing, or finance fields

·         Excellent writing and editing skills, including experience writing for different audiences and high-level communications

·         Record of successfully working with or supporting a senior executive with high standards and expectations in a fast-paced work environment

·         Self-starter with demonstrated ability to present options and anticipate outcomes, work collaboratively with both urgency and calm, operate effectively with minimal direction, exercise good judgment, and demonstrate a positive attitude in the face of competing priorities

·         Proven ability and agility in problem-solving in an open, approachable, friendly, supportive and active manner with colleagues at all levels, preferably in a global and fast-paced setting

·         Ability to adapt and relate to diverse constituencies, cultures, and changing environments

·         Fastidious attention to detail in matters large and small

·         Ability to maintain absolute confidentiality and discretion, and exhibit sound judgment

·         Experience directly managing staff, managing upwards to a senior executive, and managing delegation to other departments

·         Proven interest and passion for Root Capital’s mission and work in the areas of agricultural finance, impact investing and international development

·         Languages: Spanish fluency preferable, and familiarity with French helpful (but neither are required)

·         MS Office (Word, Excel), advanced Google platforms, and Salesforce experience are beneficial, but not required

·         Passion for Root Capital’s commitment to worldwide poverty alleviation and environmental conservation.

·         Applicants must be authorized to work in the United States.