Manager, Operations

Organization
Clean Cooking Alliance
Location
Remote/ Washington DC
Job Type
Full-time
Deadline for Applications
07/29/2022
How to Apply
https://cleancooking.org/careers/manager-operations/
Where to Apply
https://cleancooking.org/careers/manager-operations/
Tags
Full-timeRemote

Position Overview

The Clean Cooking Alliance (CCA) works with a global network of partners to build an inclusive industry that makes clean cooking accessible to the three billion people who live each day without it. Established in 2010, CCA is driving consumer demand, mobilizing investment to build a pipeline of scalable businesses, and fostering an enabling environment that allows the sector to thrive. Clean cooking transforms lives by improving health, protecting the climate and environment, empowering women, and helping consumers save time and money.

The CCA Operations team works across CCA to support the programmatic initiatives. The Operations team works across a number of activities, but mainly focuses on internal process improvement, agreements, budgets, and compliance. The Operations team’s ultimate responsibility is serving as a backstop for CCA to increase organizational compliance and efficiency.

The Manager, Operations (Manager) is an integral member of the CCA Operations Team, responsible for providing agreement, procurement and budget support. As a member of the Operations Team, they will be responsible for supporting CCA’s various program teams, acting as a liaison between programs, CCA Operations, and the UN Foundation. This position requires effective internal communications around agreements, due diligence, compliance and budgeting. While CCA has invested time over the last few years revamping operational processes, we see this as a constantly evolving effort. This position will be a critical leader in helping the operations team to continually find efficiencies and implement best practices for internal processes, controls, and budget management. This position will lead on the day-to-day agreement processes, and guide junior team members on processes and compliance.

This position is based in Washington, DC or U.S. remote.

Essential Functions

Contracts, Grants, and Agreements:

Lead on working with the program teams to develop and execute agreements (contracts, grants, sponsorships, etc.)
Work with the Associate, Operations to own and track contracts, grants, and agreements through the full life cycle from inception to execution to closeout
Maintain a strong understanding of donor compliance requirements and support with conducting partner due diligence
Review donor compliance documents and lead on developing processes and procedures to ensure CCA compliance with donor requirements
Serve as the key point of contact with the UN Foundation Contracts Team on agreements, and maintain understanding of UN Foundation processes and procedures
Communicate with CCA teams on the status of agreements and provide guidance on processes
Oversee the maintenance of agreement data in Salesforce and serve as internal subject matter resource on Salesforce administration
Support monthly operation reporting to leadership by compiling operations metrics and status reports
Provide ad-hoc support to the CCA Operations team and Sr. Director of Finance and Operations
Budgets:

In support of Sr. Director of Finance and Operations, provide support to program teams on budget balances and reporting
Lead on special project budget development and closeout
Maintain and develop knowledge of the full CCA budget and provide guidance to the CCA program teams on budget compliance and execution
Support month-end closing, reporting processes, and requirements
Support in periodic donor budget and financial reporting, including quarterly IATI reporting
Assist with financial year-end closeout and audit
Serve as the CCA point of contact to the UN Foundation Finance Department
Work directly with Sr. Director, Finance and Operations on ad hoc reporting to senior leadership
General Operations:

Serve as a thought leader on operational improvements and long-term operations planning
Support the continued development and implementation of operational processes
Support the development of operational processes related to standing up new CCA initiatives
Along with the full Operations Team, conduct operations training and support in onboarding of new hires
Develop a standardized and repeatable process for standing up the operations and compliance components of new donor-funded projects
Work with the Sr. Director, Finance and Operations on exploring new tools to better provide operations support
Liaise with CCA’s Development Team and maintain UN Foundation standard organization documents
Respond to ad hoc operational requests
Other duties as assigned
Selection Criteria

Bachelor’s degree in relevant field required, with 5-7 years of applicable work experience and experience in programmatic support through agreement development
Strong analytical skills and ability to understand and translate budgets, and budget management
Energetic and positive attitude
Solutions-oriented and able to manage and advance multiple task and responsibilities in a dynamic, fast-paced environment. Proactively manage multiple requests and jump in where needed
Attention to detail and strong organizational skills
Problem-solver with a proactive, no-task-is-too-small nature, who takes initiative
Team-oriented, supportive work style, and able to work independently
Excellent communicator, able to synthesize and convey complex information clearly
Excellent judgment and creative problem-solving skills, including negotiation and conflict resolution skills
Ability to work under pressure and handle stress
High ethical standards and ability to maintain confidentiality and discretion with sensitive information
Ability to learn new systems and collaboration platforms efficiently
Strong Microsoft Excel experience
Experience working with Salesforce and Microsoft SharePoint
Proficiency in Office Suite (Word, Excel, Outlook, PowerPoint), with particular emphasis on ability to create compelling and professional PowerPoint materials
Benefits & Compensation

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
dental insurance
vision insurance
flexible spending accounts
403b retirement savings plan with a generous matching contribution
group term and supplemental life insurance
short-term disability
long-term disability
health club discounts
commuter subsidy
back-up care
employee assistance program
Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.