Project Manager, Room to Read Accelerator

Room to Read
San Francisco
Job Type
Where to Apply

Position Overview:
Room to Read Accelerator is a technical assistance arm that is set up to disseminate our knowledge in literacy in the primary grades and girls’ education to a wider audience, thereby, maximizing our impact. Reporting to the Director, the Accelerator Project Manager is part of the Room to Read’s Global Office (GO) Accelerator team, and is primarily responsible for ensuring that a given project achieves its goals both programmatically and financially with the highest degree of quality, effectiveness, and efficiency. The Project Manager oversees a portfolio of three to four projects and is responsible for the projects being on track and on budget. This is initially a year-long renewable contract, renewable annually contingent on sufficient on funding.

The Project Manager takes the lead in setting up project systems and processes, anticipating challenges and roadblocks, and solving existing problems. Knowing when to escalate concerns to other departments and key leaders, the Manager makes project decisions, and identifies opportunities for organizational growth and impact, growing Room to Read’s external reputation for project excellence.

Duties & Responsibilities:
Project Management
-Maintain alignment between Accelerator projects and Room to Read’s overall vision and strategic plan. Guide projects toward outcomes that position the project, and Room to Read, as providing strategic value to the partners, funders, and host countries.
-Develop project work plans (with inputs from other departments and partners) and/ modify it as needed to ensure that projects are executed according to plan. Troubleshoot when projects move off course, determine solutions, and facilitate win-win solutions to move projects back on track.
-Input the project budgets during the annual planning and budgeting process, and ensure the timely and appropriate use of funds in a project budget. Monitor expenses, review forecasts, and recommend ways to mitigate overspending or underspending as necessary.
-Foster and maintain relationships with local partners and governments, and build support of key stakeholders.
-Communicate regularly with key personnel working on a project, and supports Donor Communications on developing content for donor reports.
-Prepare internal project status reports for the Accelerator Department.

Administration & Communication
-Create and review project documents such as agreements and contracts, working in partnership with Legal, Development, and other departments as needed, and facilitates the process whereby partners review, provide feedback, and sign required project documents.
-Collect and review time sheets from staff contributing to the project. Invoices (for bi-lateral and multi-lateral funded projects) – prepare invoices and ensures all of the necessary information required by the bi-lateral or multilateral agency is captured.
-Ensure that the rules and regulations of the bi-lateral or multilateral agency and internal policies are met. Communicate rules and policies to project staff and consultants, and ensure they are being adhered to, addressing gaps or escalating concern as necessary.
-Identify where bi-lateral, multilateral or partner policies are not aligned with Room to Read’s policies and assess the risks and implications for the project and Room to Read’s employees. Research how other organizations may have resolved similar differences and recommend possible solutions to the relevant Global Office departments.
-Maximize efficiency and develop tools for use among different departments including the Program, Design, and Technical Assistance (PDTA) department, Finance & Accounting, Human Resources, International Operations, Legal, and Country Offices to manage Accelerator projects.
-Coordinates technical staff and management visits to the field and create training schedules when appropriate.
-Represent Room to Read to project teams and partner organization. Respond to requests for information, gather information for internal decisions, advocate for Room to Read during negotiations, and flag issues that are of concern to Room to Read.
-Communicate project timelines to other departments in a timely manner, and negotiate, revise and communicate new deadlines to all parties if/when requests for support cannot be met by a Room to Read department.

Personnel Management
-Act as the hiring manager, and work with the Prime (when applicable) and Room to Read’s HR department to recruit staff, including developing and reviewing job descriptions, determining the qualifications necessary for a position, coordinating and interviewing candidates, and working with HR to ensure Room to Read policies for recruiting are adhered to.
-Facilitate onboarding for new staff (e.g., introduction to Room to Read, organizational culture, and technical roles and responsibilities).
-Serve as the liaison and organizational supervisor for project staff. Where project staff report day-to-day to a project partner’s representative, serves as the project staff’s Room to Read supervisor, liaising regularly with the day-to-day supervisor.
-Conduct performance reviews, address professional development needs, and address, resolve and document any disciplinary issues. Communicate with HR as needed.
-Serve as the initial point of contact for the partner organization to resolve any personnel issues that may arise. For seconded staff, help troubleshoot challenges and communicate with Country Offices and Global Office when necessary.
-Recruit and manage consultants and ensures they are representing Room to Read in a positive way.

-Bachelor\’s degree in International Studies, International Development or a related field
-7-10 years of relevant professional experience with at least 2 years of project management experience
-Experience working with projects funded by bi-lateral or multi-lateral organizations, and familiarity with USAID Rules and Regulations
-Experience working with geographically dispersed teams and managing staff
-Experience managing project budgets
-Prior success working closely and building relationships with diverse groups of people
-Proven effectiveness working, or volunteering, in a non-profit organization that is focused on maintaining high quality work and low overhead
-Prior experience in a fast-paced, growth-oriented global or regional organization
-Proven track record of achieving results
-Strong organizational skills and attention to detail
-Excellent verbal and written communication skills in English
-Ability to juggle multiple priorities simultaneously and take initiative
-Legally eligible to work in the United States; no sponsorship provided

Room to Read offers a competitive salary with excellent benefits. Benefits include health, dental, vision, long-term disability insurance, life insurance, commuter benefits and a 401K match. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries by focusing on literacy and gender equality in education.

Additional Information

Please apply at –—Main—San-Francisco/Project-Manager–Room-to-Read-Accelerator_R-00090-1