Recruiting Coordinator

Wikimedia Foundation
Job Type
Contract (6 months)
Deadline for Applications
How to Apply
Click on Greenhouse link
Where to Apply

Temp contractor / 6 months

Preferred Location: UTC -5 (e.g. EST/USA, LATAM) to UTC +3 (e.g. MENA, EU)

The Wikimedia Foundation is looking for a Recruiting Coordinator (RC) to join the Talent & Culture team and support the Recruiting team with high volume interview scheduling, job postings, and working collaboratively with the team to make continuous updates and improvements within their applicant tracking system and other hiring processes. The RC will have strong attention to detail, polished communication and customer service skills and a proven ability to navigate busy, complex and global calendars across all timezones. They’re looking for someone who can embrace challenging situations and has an innate drive to problem solve and continuously learn, while providing an excellent and highly responsive candidate and hiring team experience. This role will be fully remote.

They’d like you to do these things:
Schedule interviews and accommodate hiring team preferences accordingly ensuring remote interviews run smoothly
Support the Recruiting Associate with scheduling efforts for c-level and complex roles as needed
Maintain a close rapport with recruiters to ensure that they are supported and that candidates are seamlessly moving through the interview process
Act as an internal brand ambassador to their ensure all candidates have a positive and memorable experience throughout the interview process
Proactively maintain Greenhouse (their applicant tracking system) and flag any scheduling roadblocks as candidates move through different stages in the interview process
Familiarize yourself with remote video platforms such as Google Meet to ensure international interviews run on time
Review and post well-edited job descriptions both internally and externally and maintain an accurate record of all job descriptions on their internal wiki page
Research new job boards or community groups to ensure greater diversity and global reach within their applicant pools
Provide regular reports to individual recruiters and hiring teams to track data on pipelines and new hires
Maintain recruiting resources on their internal office wiki and any other applicable outlets
Attend, coordinate and support recruiting related events both onsite and offsite
Assist the Recruiting team with general administrative support and ad-hoc projects

Wikimedia would like you to have these skills:

1+ yr of experience in recruitment coordination, HR coordination, or other related work
Prior experience with high volume scheduling (ideally in a global organization) using Google calendar with a highly responsive approach
Experience working in an ATS (applicant tracking system); experience with their current system, Greenhouse, a plus
Self starter with a proactive approach, ability to anticipate needs
Proven ability to approach work with a sense of urgency and an internal drive to respond to candidates, recruiters, and hiring teams in a proactive, concise and timely manner
Detail-oriented and organized: able to keep track of multiple projects and priorities with ease
Ability to work with a variety of personalities, nationalities and leadership levels
Ability to partner effectively with distributed teams across various time zones
Strong interest in diversity recruiting best practices, trends & concepts

And it would be even more awesome if you have this:
Passion for Wikipedia and other Wikimedia projects
Fluency in languages other than English
Experience using Greenhouse (their internal ATS)
Understanding of free culture / free software / open source principles
The Wikimedia Foundation is nonprofit organization that hosts and operates Wikipedia and the other Wikimedia free knowledge projects. Their vision is a world in which every single human can freely share in the sum of all knowledge. They believe that everyone has the potential to contribute something to their shared knowledge, and that everyone should be able to access that knowledge, free of interference. We host the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive. The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive financial support from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. They encourage people with a diverse range of backgrounds to apply. Tyet do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics.

If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact them at or (415) 839-6885.