Senior Associate, Loan Administration

RSF Social Finance
San Francisco, CA
Job Type
Deadline for Applications
Where to Apply

The Sr. Associate, Loan Administration is responsible for preparing loan documents and assisting with legal diligence and the loan closing process. This position also coordinates loan funding and servicing, including recording loan disbursements, tracking payments, and keeping records up to date. A priority of this role is to provide a consistently high level of service to clients and RSF team members with exceptional attention to detail.

Loan Documentation

Produce commercial loan documents, including loan, security, subordination and participation agreements for new loans based on credit memos, term sheets and RSF policies and practices.
Produce ancillary loan documents, including amendments, waivers, extensions, side letters, and similar agreements for existing commercial loans. Identify discrepancies and other potential issues.  If unresolved, inform Loan Processing Manager.
Conduct loan closing and other transaction logistics to ensure timely, accurate, and professional documentation:
Review and approve loan documents for accuracy
Initiate communication with borrowers, title companies, and certain third parties
Coordinate Loan Closings and Settlement Statements with Title Companies
Monitor loan fees and vendor invoices for reimbursable/non-reimbursable items
Initiate the collection, review, and tracking of legal diligence requirements and exceptions including:
UCC and other lien searches, filings, and continuations
Credit and/or business background reports (both domestic and international)
Real estate taxes, environmental reports, and flood insurance zone diligence of mortgage loans
Comprehensive review of title policies for real estate loans
Collateral, hazard and Liability insurance requirements via Sageworkso Collateral, hazard and Liability insurance requirements via Sageworks
Terminations and reconveyances of collateral as required
Maintain Salesforce system with accurate collection of client fees

Loan Closing and Boarding

Coordinate with borrowers and members of RSF’s Lending and Accounting teams to ensure timely and accurate completion of loan closing and funding tasks
Manage post-closing functions (including the preparation of loan closing distribution packages for borrowers, tracking Borrower and third party post-closing obligations)
Set up commitment records in Nortridge Loan System; setup deposit in Salesforce
Record loan disbursements in Nortridge Loan System
Review disbursement forms and collect fees associated with loan closing
Keep electronic records up to date in multiple systems, including contact information and loan terms
Implement borrower setup on client portal. Instruct how to access and properly use online portal
Attend weekly Loan Operations/Lending Business Development team meeting
Maintain User Defined fields
Track post-closing items in Sageworks software

Loan Funding and Servicing

Process loan disbursements
Process  loan payments
Setup commitments when good faith deposits are received
Manage payment schedules and processing of payments to participating banks
Answer client questions as needed. Monitor and respond to borrower requests via phone and email; escalate as needed for problem resolution
Work with borrowers to complete audit confirmations
Assist with producing loan statements twice monthly; processing ACH uploads for payments
Assist with loan and loan participation reconciliations
Prepare monthly interest and billed fee uploads
Monitor bugs in Nortridge Loan System, communicate with Nortridge Loan System support team
Maintain TWiki intranet files to be correct and current; add new procedures as necessary
Document Loan closing and boarding processes using TWiki intranet
Update servicing templates and system templates
Draft demand letters for borrowers as requested
Track fees relating to defaulting loans
Monitor loan covenant compliance using Sageworks software. Communicate with borrowers and members of Loan Operations/Lending Business Development team as needed.
Prepare aging report using Nortridge Loan System
Other duties as requested

Knowledge, Skills, and Abilities:

Associates degree required; bachelor’s degree preferred
Minimum four (4) years of experience with commercial contracts and perfection of collateral including familiarity with the Uniform Commercial Code (UCC filings for both personal property and real estate collateral), drafting experience, corporate and real estate due diligence, and handling corporate state filings
Minimum of five (5) years of experience preparing legal documents, preferably in the area of secured commercial lending; demonstrated familiarity with loan operations procedures using Laserpro documentation program.
Experience preferred in most (though not necessarily all) of the following practice areas: finance, real estate, tax-exempt organizations, and securities law
Minimum two (2) years of relevant work experience in the following areas:
Loan servicing / processing for a commercial lending institution (preferred)
Accounting in an accounts receivable or billing environment
Experience in shadow accounting with respect to loans in non-accrual, charge off process.
Strong written and oral communication skills, including the ability to communicate complex ideas and concepts in a clear and professional manner
Strong interpersonal and listening skills, including sensitivity and appreciation for diverse viewpoints and communication styles
Basic understanding of financial statement review and analysis
Familiarity with financial covenants and ratios and other financial/monetary loan terms and provisions
Must have a solid grasp of math and accounting concepts in order to perform loan reconciliation’s, generate loan statements and review documents for accuracy.
Familiarity with UCC and other collateral security interest and perfection matters
Familiarity with standard commercial loan products (including real estate and other asset based products and lines of credit)
Familiarity with property and liability insurance
Proficiency with Microsoft Outlook, Word and Excel required (including certain key functions such as compare and track changes).
Familiarity with Medici, LaserPro, or other loan documentation software
Familiarity with Nortridge Loan software or similar commercial loan servicing software
Experience with, and/or ability to use, Salesforce or similar systems
Ability to handle sensitive information with strict confidentiality and professionalism

Compensation & Benefits:
The expected initial salary for this position is expected to be in the low to mid $60K range. Other benefits include:

A fulfilling work environment at a supportive and entrepreneurially-driven organization
A competitive compensation package including employer-paid medical, dental, and vision insurance benefits
Very generous vacation and sick leave benefits plus nine paid holidays per year
403(b) plan with employer-paid contributions after one year of employment
Exposure to innovative ideas, projects, and collaborative staff activities
Access to numerous professional development opportunities

Application Instructions:
Please submit your resume via e-mail to along with a thoughtful cover letter. In the cover letter, please explain why you are interested in the mission, values, and activities of RSF Social Finance. Please also tell us why your skills and experience would make you successful in this role.

In the e-mail subject line, please write “Senior Associate, Loan Administration”.
Please note that applications without a cover letter will not be considered. No phone calls please.

The application deadline is Friday, September 8th.

RSF Social Finance is an equal opportunity employer; candidates representing a diversity of backgrounds are encouraged to apply.